Data Management

Feature Summary

The Data Management feature in GSatTrack provides users with comprehensive tools for efficiently managing their tracking data. This includes importing contacts, geofences, map layers, places, and positions, bulk updating object settings, and deleting asset data points and history. By streamlining these processes, GSatTrack empowers organizations to maintain accurate and up-to-date tracking information, enhancing their overall asset management capabilities.

Overview

Effective data management is crucial for organizations utilizing tracking solutions, and GSatTrack’s Data Management feature simplifies this task. Users can easily import various data types, ensuring their tracking environment is populated with relevant information. Bulk updating settings and deleting unnecessary data points improve organization and efficiency. This feature is particularly beneficial for businesses managing large fleets or multiple assets, as it helps maintain data integrity and optimize operational workflows.

Additional Information

Bulk Uploads

Adding Objects to the portal is a straightforward and streamlined process that leverages a standard and consistent user experience involving the Add Item Module. Creating an ecosystem or transitioning to the portal from another service should be as seamless as building from the first Object, and the Import tool allows users to bulk upload Places, Geofences, and Contacts from other services using a single file.

Importing Places

Users often import Places from services like Google Maps, where they’ve stored a list of “want to go” locations, “been here” locations, or customer locations. These Places can be exported from the Google Maps product as a single KML (Keyhole Markup Language) file and saved to the user’s local machine. The user can then upload the KML file from the Places Module to the portal.

How-to: Bulk Import Places

Open the Places Module
Click the Quick Actions Menu (Dot Menu) at the top of the List Panel
Select Import Places
Browse and select the KML file from the local machine
Click Upload
Select all Places you wish to import (anything with a Green check mark next to its name will be imported)
Click Import Places/Geofences

Importing Geofences

Users often import Geofences from services like Google Earth or other tracking platforms, where they’ve defined and stored several Geofences. These Geofences can be exported from the third-party product as a single KML (Keyhole Markup Language) file and saved to the user’s local machine. The user can then upload the KML file from the Geofences Module to the portal.

How-to: Bulk Import Geofences

Open the Geofences Module
Click the Quick Actions Menu (Dot Menu) at the top of the List Panel
Select Import Geofences
Browse and select the KML file from the local machine
Click Upload
Select all Geofences you wish to import (anything with a Green check mark next to its name will be imported)
Click Import Places/Geofences

Import Contacts

Like how users can import Places and Geofences, users can bulk upload Contacts via CSV or vCard files. Any contact or address book management software, spreadsheet software, or communications service product can generate these file types. Be aware that Contacts in the portal are simply email addresses or phone numbers saved and stored as the anchor element. Contacts are not similar to Contacts in other software, which puts the Contact’s Name as the anchor element. This is because of the way the portal interacts with contacts, which is to see them as stored phone numbers and email addresses that are endpoints for alerts and messages sent from the portal.

Required file types for Contacts

CSV
vCard

Required formats for Contacts

Custom CSV: Name,Email 1 - Value,Phone 1 - Value
Google CSV: Default downloaded format
iOS vCard: Default downloaded format
Outlook CSV: Default downloaded format

How-to: Bulk Import Contacts

Open the Manage Module
Select the Contacts option from the List Panel
Click the Import Contacts button in the upper right corner of the Contacts interface.
Browse and select the CSV or vCard file from the local machine
If importing SMS Contacts, users must agree to pay any fees associated with sending SMS to those numbers
Click Import

Key Features

Importing Data: Users can import contacts, geofences, map layers, places, and positions in bulk, streamlining the setup process and ensuring that all necessary data is readily available for effective tracking.
Geofence Management: Importing and creating geofences allows users to define specific areas for tracking and alerts, enhancing operational oversight and safety measures.
Map Layer Integration: Users can import custom map layers, providing contextual information that can aid in decision-making and improve asset visibility.
Bulk Updating Object Settings: The feature allows for bulk updates to object settings, enabling users to adjust parameters for multiple assets simultaneously, saving time and ensuring configuration consistency.
Data Deletion Options: Users can delete specific asset data points and history, which helps maintain a clean and organized database, allows for better data management, and ensures compliance with data retention policies.
User-Friendly Interface: GSatTrack provides an intuitive interface for managing data imports and updates, making it accessible for users with varying levels of technical expertise.
Error Handling and Validation: The system includes validation checks during the import process to minimize errors and ensure that data is accurate and usable.

Use Cases

Organizations can effectively handle their tracking data by utilizing the Data Management feature in GSatTrack, ensuring accuracy and relevance across their assets. This capability enhances operational efficiency and empowers businesses to maintain a well-organized and responsive tracking environment, ultimately driving better outcomes and informed decision-making.

Fleet Setup and Management: Transportation companies can quickly import contacts and geofences for their fleet, ensuring that all vehicles are tracked accurately and that alerts are set for specific geographic areas.
Event Planning and Coordination: Organizations can import places and positions for events, allowing for effective planning and monitoring of assets during large-scale operations.
Custom Mapping Solutions: Businesses can enhance their tracking capabilities by importing custom map layers and integrating additional data points relevant to their operations.
Efficient Configuration Changes: Managers can perform bulk updates to object settings, such as changing reporting intervals or alert thresholds, ensuring that all assets are configured consistently without manual entry.
Data Cleanup and Compliance: Organizations can delete outdated or unnecessary asset data points and history, maintaining a clean database that adheres to compliance standards and minimizes clutter.
Enhanced Reporting Capabilities: Companies can generate more detailed reports that inform strategic decisions and operational improvements by importing and managing comprehensive data sets.